This article covers how to set up recurring events. You can either follow the video or written instructions below.
You can set up recurrence patterns for an event when you create it or when you edit an existing one. Events that have a recurrence pattern work like recurring events in a calendar: when you turn on recurrence, a series of events is scheduled into the future and you can edit each occurrence’s basic properties separately from the series, if needed, to cancel or reschedule particular dates.
Each occurrence in a recurring series will have its own agenda, so you can load a text file or publish a PDF in advance.
On the New Event page (or the Basic tab if you're editing an existing event), click the Edit link associated with the Recurrence field.
Edit recurrence
Select the desired recurrence pattern:
Select Does Not Repeat in the Repeats field for meetings that occur only once. If you select this option, you'll need to set a new date prior to each meeting.
Select Daily from the Repeats menu for meetings that occur at the same time every (x number) of days. For example, if your meeting occurs every other day, enter 2 in the Every: __ day(s) field.
Daily Recurrence Pattern
Select Weekly from the Repeats menu for meetings that occur every (x number) of weeks on one or more days. For example, if your meeting occurs every other week on Wednesdays, enter 2 in the Every: __ week(s) field, and select the Wed checkbox.
Weekly Recurrence Pattern
Select Monthly from the Repeats menu for meetings that occur every (number) of months on a specific day. For example, if your meeting occurs on the second Tuesday of each month, you would enter 1 in the Every: __ months(s) field, select the 2nd checkbox, and select Tuesday from the drop-down menu.
Monthly Recurrence Pattern
Select Yearly from the Repeats menu for meetings that occur once per year. For example, if your meeting occurs every June 1, select June from the Every: drop-down menu, and enter 1 in the text field.
Yearly Recurrence Pattern
Note: The Start Date field defaults to the current date; click within the field and select a different date if necessary. The End After field defaults to a year later than the start date; click within this field and select an earlier or later date if necessary.
Click Done. The recurrence details display in the Recurrence summary.
With calendar-based scheduling, you have more flexibility in how you set up your events. Here are some common scenarios to illustrate the expanded options in the Events tab.
Scheduling an event that is not on a recurrence pattern
If you want to reuse the settings from an event that happened in the past, the calendar controls enable you to navigate to when it was last scheduled or recorded, or you can use the Search field in the top right corner of the page. When you find the event, you can either reschedule it to the new date and time, or you can choose the Copy Event option to copy it to today and leave the old event as it was. See Copying an Event for more information.
Canceling a meeting that is on a recurrence pattern
Edit the one occurrence in the series. To do this, find the date of the event to be canceled in the Events list, edit the basic properties for that date as needed, and then save the changes for this one occurrence. The rest of the series is unaffected.
Rescheduling a meeting that is on a recurrence pattern
If you need to reschedule a meeting (perhaps the regularly scheduled date falls on a holiday, or the time has been changed), you can edit that one occurrence without changing the recurrence pattern. Each date in the series is listed separately in the Events list so you can find the meeting at issue, change its date or time, and save your changes for that one occurrence, leaving the rest of the series ready to go for next time.
