This article covers how to create an event in MediaManager. You can either follow the video or written instructions below.
Important Note: It is possible to reuse an existing event in lieu of creating a new one. To do so, you can edit or copy the event. For more information, see Editing an Event and Copying an Event.
On the Events tab, click the orange New Event button.
The New Event form opens:
Enter a Name for the event, e.g., "City Council Regular Meeting." The default name is "New Event."
Click within the Date & Time fields to select a date and time for the meeting. In the Date field, a calendar is displayed from which you can select a date. The date format is MM/DD/YYYY, e.g., 09/21/2017. In the Time field, you can select a time from the drop-down list. The time is in AM/PM format in 15-minute increments. You can enter a different time in the format 00:00 AM/PM if necessary.
Click within the Duration field to select a duration for the event in the format 00:00:00 (hours: minutes: seconds). To ensure your recording doesn't cut short if the meeting overruns, we recommend adding one hour to the duration of the event (you can trim the file later if necessary). You cannot exceed 16 hours (16:00:00). Use the drop-down menu or type directly in the field.
Click Edit to set the Recurrence Pattern for the meeting if this is a meeting that occurs at the same time every (x number of) days, weeks, months, or years. The default setting is Does Not Repeat (occurs only once). See Recurring Event Setup for more details.
(Optional) Do one or more of the following. Note: These fields are usually used to add data to an agenda template for a meeting; you don't need to add anything unless requested by the Granicus Design team or your trainer:
To...
Do This...
Enter a description of the event
Click Add Description
Enter keywords for the event
Click Add Keywords
Enter the location of the event
Click Add Location to enter the Event location in the Street Address, City, State, and Zip fields.
Select the checkboxes associated with your desired Media Options:
To...
Select The...
Automatically start the encoder at the specified date and time
Automatically Start Recording checkbox
Note: If you don't select this option, you must manually start the encoder at the start of the meeting.
Create an archive of the event
Record Event checkbox
Stream the event live
Broadcast Event checkbox
Note: If Broadcast Event is not selected, the meeting will not display on the view page.
Stream the event live and create an archive of the event
Record Event and Broadcast Event checkboxes
Select the Encoder to be used for the meeting. The encoder is the server responsible for recording, streaming, and transferring media files to Granicus’s cloud services (data center). It manages data captured during the meeting, such as time stamps, notes, and motions/votes, and it also serves as a data repository to other Granicus applications, including LiveManager and VoteCast. In short, the encoder is the nerve center for all Granicus-related tasks that happen during a live event.
If you use VoteCast Web, select the checkboxes associated with your desired Voting options.
To...
Select the...
Enable VoteCast Web (including Legislate voting features and VoteCast Web Display) for the meeting
Enable Voting checkbox. (This checkbox is only available when a Live Cast encoder is selected in the Encoder drop-down menu, and is selected by default if available.)
Note: The Enable Voting and Automatically Start Recording checkboxes are mutually exclusive. If you enable VoteCast Web for an event, you must start the event manually.
Show meeting voters' vote selections in real time to Legislate attendees and on VoteCast Web Display
Show Live Votes checkbox. (This checkbox is only available when a Live Cast encoder is selected in the Encoder drop-down menu.)
Note: If the Show Live Votes checkbox is not selected, Legislate and VoteCast Web Display still show meeting voters' names as they vote, but only show that they voted, not their vote selections.
Show a tally of votes in real time to Legislate attendees and on VoteCast Web Display
Show Live Tally checkbox. (This checkbox is only available when a Live Cast encoder is selected in the Encoder drop-down menu.)
Note: You can only select or deselect the Show Live Tally checkbox if the Show Live Votes checkbox is deselected. If the Show Live Votes checkbox is selected, the Show Live Votes checkbox is automatically selected and cannot be edited.
Select the Player Template. The Player Template is a preset design for the Player Page that the public uses to view your live meeting and associated meeting documents.
Select the Agenda Template. The agenda template is a preset design for displaying the agenda on the web. You may have only one template option; you should still select it.
Select the Archive Folder where recordings of the meetings will be stored after the meeting ends.
Select the Archive Status (this will be the status after upload).
Status
Description
Pending
Allows an internal user to view and edit the archive and decide when to make it public
Public
Allows citizens to view the archive after uploading
Not Public
Prohibits citizens from accessing the archive after uploading
Select Views by using the arrows to move views from one box to the other.
Views Available displays the available view pages for displaying the event.
Views Assigned displays the chosen view pages for displaying the event under the Upcoming Events section of the view page.
