The Meetings page enables users to view upcoming meetings. Users can click a meeting title to view agenda items for the meeting, and comment on those items. Users can also state their position on an item (Support, Neutral, or Opposed), add attachments with their comments, and register to speak at the meeting, if these options have been selected for your site.
Note: The agenda for a meeting must be published in MediaManager for the meeting to appear in the Upcoming Meetings list.
Note: Click the Past tab to view past meetings, and view comments made on agenda items associated with those meetings (if your organization has chosen to display public comments).
Viewing Details of an Upcoming Meeting
Click the Meetings tab, then click a meeting title. The meeting agenda items are displayed. The following figure illustrates these items:
Submitting a Comment on an Agenda Item
Click Comment next to the appropriate agenda item. The eComment form becomes available for that agenda item. The following figure illustrates the form:
Enter your comment in the field provided. There is a character limit, which depends on the character limit set for your site. A running counter displays how many characters are remaining as you type.
Select an option that reflects your position on the item: Oppose, Neutral, Support.
(Optional) If the Allow Users to Upload Attachments? feature is enabled, and you want to add an attachment to your comment, click Choose a File, and upload your file. You can attach up to three files.
Click Submit Comment. The following figure illustrates a submitted comment:
Click Back to Agendas to return to the list of agenda items for this meeting, or click the Back to All Meetings button to return to the list of upcoming meetings.
Note: If other user's comments have been made visible on the site, you will see a View Comments button next to agenda items that have received comments from users.
Registering to Speak at an Upcoming Meeting
Submitting a request to speak on an item offers you an online alternative to the traditional "request to speak" card citizens normally complete before a meeting.
Note: Please keep in mind that this is still a "request to speak". Filling out this form does not guarantee you the right to speak at the meeting.
Click Register to Speak next to the appropriate agenda item. The following figure illustrates the message that you receive:
Click I agree, Register Me. You will receive an email confirming your request to speak.
Submitting a Comment on an Agenda Item as a Guest User
If the guest users for eComments feature has been enabled, users are not required to register on your site before they submit a comment.
Click Comment next to the appropriate agenda item. The eComment form becomes available for that agenda item, and the Guest User fields are displayed. The following figure illustrates the fields:
Enter your comment in the field provided. There is a character limit, which depends on the character limit set for your site. A running counter displays how many characters are remaining as you type.
Select an option that reflects your position on the item: Oppose, Neutral, Support.
Click Submit Comment. A confirmation message is displayed.
