Use the Meeting Statuses screen to set up statuses for agendas and minutes. Each status has a name and a setting to determine if the status is used for agendas or minutes, or both.
In addition, the ability to view agendas and minutes which are in Draft status within Legistar is a security feature. Use the View Meeting Agendas (draft) and View Meeting Minutes (draft) settings in the Functional List under System Security > Security Features to specify which users are allowed to view the meeting agendas or meeting minutes that are in Draft status. You need to set this for each group. After the agenda is in "Final" status, it can then be released for all to view.
From the left menu, click Workflow Control, click Workflow Options, then click Meeting Statuses. The Meeting Statuses screen is displayed.
Click New. The following fields are displayed:
Complete the following fields and options (fields with asterisks are required):
Item
Description
*Status Name
Enter a name for the status.
* Show On
Select Agendas and Minutes if this status is used for both agendas and minutes, select Agendas if it is used for agendas only, or select Minutes if it is used for minutes only.
