The list-to-list boxes on the Associations tab in the Files module allow choices from a list to be added as part of a Legislative File. The left side of the box lists available options which are controlled in the Administration tables by your System Administrator. The right side lists the users' selections.
Move the choices by selecting an item, then clicking the arrow key to move the item to the other side (multiple items can be moved by holding the ctrl key down while selecting each one) or by double clicking on the item. The double arrow will move all the items in the box. The up and down arrows arrange the listing of the selected choices only. This is used to designate the importance of sponsors.
The Associations Tab
When searching in a list-to-list box you can only search items that have been previously used. Below are the system categories which use list-to-list boxes:
Code Sections
The Code Section list-to-list box allows you to reference parts of your municipal code or Ordinances. This is very valuable when searching and you want to find every piece of Legislation that affects a particular section of code. This sections list is usually readily available from your codifier and is easily imported into the system.
Sponsors
Sponsors can be an individual or body who backs a particular piece of legislation. The primary sponsor is listed first, and the order can be changed using the up and down arrows. Sponsorship can change if a new version is created. Therefore, each version of a file can have different sponsors.
Sponsors are unique for each client, therefore Legistar offers you options in the choices that are available for sponsorship. In the Government Bodies (Main tab) of Administration you assign which individuals or committees are available for sponsorship.
Available Choices for Sponsorship
Members Only - Only the members will be available to be used as a sponsor.
Body Only - The entire body acting as one unit, the name of the body will be available to use as a sponsor.
Members and Body - The committee as a whole and each member will be available to use as a sponsor.
None - There will not be any choices in the sponsor list-to-list box.
Indexes
Indexes allow you to cross-reference a term or terms to a particular file. This can then be used as a valuable searching tool.
Related Files
Related Files allow you to link related Legislative Files. Historically, we have found that this has been used for files that are part of a project, purchase order, or veto.
