The Signature Copy report provides a place to assign the required official signatures and their preceding title and body of the ordinance or resolution. This type of report is most likely to be run after the file has been passed. To run the report, select a file in the Files module, click the Reports menu and select Signature Copy.
Note: There must be a final action date assigned for the legislative item in order to print a Signature Copy report.
From the left menu, click Report Design>Legislative Files, then click Signature. The General screen is displayed.
(Optional) Make the appropriate changes to these fields, then click Save:
Item
Description
Report Display Name
Change the report display name if necessary. This name appears at the top of the report.
Report Description
Change the report description if necessary. This description appears on the Settings screen for the report when you select it in the Files module.
Click the Settings tab. The following figure illustrates the Settings screen:
Make the appropriate changes to one or more of the following fields and checkboxes:
Item
Description
Available Variables
Displays a list of different variables you can add to the signature block; these variables contain information about the legislative file and its printed report. A pipe – “|” – is displayed in front of each variable name; e.g., |CLERKNAME is used for the clerk's name.
To add an available variable to the signature block: Click your cursor in the signature block to specify where you want to position the variable in the text, then select an available variable and click the arrow to move it to the signature block.
Signature Block
This is the pre-filled text that appears on the report, and is the verbiage used by your organization most of the time; therefore, changes to this text should be minimal if at all. To change a variable or word in the signature block, either type directly in the block, or place your cursor where you want to add the variable, and click the arrow to move the variable across from the Available Variables field.
Preview
A display-only field that enables you to view the signature block before it is printed. Click Preview to do this.
Use
Select the appropriate checkbox or checkboxes to include the signature line for one or more signers at the end of the report.
Digital Signature
Select the appropriate checkbox or checkboxes to print one or more signers’ signature images. You must first have uploaded the image for the signer in the People > Photo & Signature section.
Signature Text (1 – 5)
Enter signature text in one or more of these fields. This text appears next to the report’s signer, and should be the desired title for the signer.
Examples: Approved as to Form, Attest by, Certified by.
Signer (1 – 5)
Select a signatory name from the drop-down list provided in one or more of these fields. The name appears for the signature line of the report. If you leave these fields blank, the report selects the first name from the drop-down list.
Ensure all intended signers are added to the proper body and the Can Sign checkbox is selected for each in the Government Bodies screen.
Display
Select the display format of the signatory names from the drop-down list provided.
