The Meeting Agenda 1 and Meeting Agenda 2 reports are reports that you can rename and customize; for example, you can rename Meeting Agenda 1 as Meeting Agenda, and set the criteria to produce a report that includes all the details of the agenda. You can rename Meeting Agenda 2 as Summary Agenda, and set the criteria to produce a report that includes only a summarized version of the agenda, listing only topics. To run a report, select an agenda in the Agendas module, then click Reports and select the name of the report.
From the left menu, click Report Design>Agenda, then click Meeting Agenda 1 or Meeting Agenda 2. The General screen is displayed.
(Optional) Make the appropriate changes to these fields, then click Save:
Item
Description
Report Display Name
Change the report display name if necessary. This name appears at the top of the report.
Report Description
Change the report description if necessary. This description appears on the Settings screen for the report when you select it in the Agendas module.
Click the Settings tab. The following figure illustrates the Settings screen:
Make the appropriate changes to one or more of the following fields and checkboxes:
Item
Description
Show Cover
Select this checkbox to print a cover page for the report. The page would display your organization’s logo, listing of body members, etc.
Show File ID
Select this checkbox to display each File ID for agenda items printed on the report.
Show Agenda Status
Select this checkbox to print the word “Draft” on the agenda when in draft status; this should be unchecked when publishing the agenda. This enables individuals to distinguish between a draft and final copy of the report.
Show Legislative File Sponsors
Select this checkbox to print the sponsors for each agenda item on the report.
List Attachments
Select this checkbox to print a list all supporting documentation for each agenda item on the report.
Show Agenda Notes
Select this checkbox to print the notes taken on each line of the agenda.
Show Legislative File History
Select this checkbox to print the history associated with each agenda item.
Show Legislative File History Notes
Select this checkbox to print the notes taken in reference to each action taken on the agenda items.
Keep Section Together
Select this checkbox for the report to keep items from being separated onto different pages.
Show Text Title
Select this checkbox to print the title contained in the ..Title of the File text, or leave it blank to print the title contained in the Title field.
