The Agendas report tab includes five report options which can be renamed in Administration. All reports have a criteria tab; this tab allows you to determine the variables that you want to display on the report every time you run it.
Meeting Agenda
The Meeting Agenda report creates the committee agenda. The boxes on the criteria page allow for some flexibility on which data fields are shown.
- Click Reports > select Meeting Agenda. If you don't see this option, check with your Legistar administrator to ensure you are selecting the committee agenda report.
- Configure the following settings as desired:
| Item | Description |
|---|
| Show Cover | Prints the cover page for the Agenda Report |
| Show File ID | Prints each File Id for agenda items on the report |
| Show Agenda Status | Prints the word “Draft” on the agenda when in draft status. This should be unchecked when publishing the agenda |
| Show Legislative File Sponsors | Prints the sponsors for each agenda item on the report |
| List Attachments | Prints a list of all supporting documentation for each agenda item |
| Show Agenda Notes | Prints the notes taken on each line of the agenda |
| Show Legislative File History | Prints the history associated for each agenda item |
| Show Legislative File History Notes | Prints the notes that were taken in reference to each action taken on the agenda items |
| History Notes | Prints the file history and notes from the history line |
| Keep Section Together | This keeps items from being separated onto different pages |
| Show Text Title | This will print the title contained in the Title box rather than the ..Title of the File text |
- Set the Destination option.
- Click Run.
Hearing Notice
The Agenda Hearing Notice report is a brief agenda overview designed to be sent to attendees before a meeting.
- Click the Reports button > select Agenda Hearing Notice.
- Configure the following settings as desired:
| Item | Description |
|---|
| Name List | This will auto-populate the Selected Names field with a pre-defined list created by the System Administrator |
| Selected Names | These names will print at the top of the report as addressees of the report |
- Set the Destination option.
- Click the Run button.
Printing Agenda Reports
- Select the agenda document you want to publish from the Calendar tab.
- Select Final from the Status drop-down menu.
- Click the Reports drop-down button, and select one of theoptions, depending on which report you'd like to run.
- Set the Destination to Printer.
- Click Run.
