Overview

Once a year, the system administrator must update certain sections in Administration. This can also happen throughout the year as office membership changes.

Resolution

Use this checklist as a reference to update the appropriate sections in Administration:

ItemDescription

Legislative File ID Number/Auto  Numbering

Did the format change with the new year? 

If yes, go to Legislative Files > Auto Numbering, and make the appropriate changes. See Changing Legislative File Auto-Numbering for the Upcoming Year.

Enactment Number/Auto Numbering

Did the format change with the new year?

If yes, go to Legislative Files > Auto Numbering, and make the appropriate changes.

Membership/People/Office Members

Did the membership change? Are there new members?

If yes, you must determine whether the members are in the database or whether you need to add them to the People section. Then go to Bodies > select the body > Office Members tab, and add them as office members. 

New Government Bodies

Are there any new government bodies this year?

If yes, add the new government body in the Bodies section.

Retired Government Bodies

Are there any retired government bodies this year?

If yes, select the body that is being retired from under Bodies in the left menu, and deselect the Active checkbox. The body remains in the database and is searchable; however, users can no longer create agendas or minutes for the body.

Download our annual checklist: