| Name | Description/Function | Initial Setting |
|
Add Contact Email on Add New File
|
If set to YES, Legistar displays the email address for the user who clicked the New button. The address is pulled from the user’s Email 1 field on the People screen (Address tab).
Prerequisite: You must enter the email address for the user on the People > Address tab. |
YES
|
|
Allow View Attachment Via Web Default
|
If set to YES, then the Show this Attachment on Internet Reports checkbox on the Attachments tab in the Files module is selected by default, and any new attachment added to a legislative file is viewable on the InSite web portal by default. Users must deselect the checkbox for attachments that should not be viewable on the InSite web portal.
|
YES
|
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Matter Not Viewable Via Web Default
|
If set to YES, newly created legislative files are not viewable on the InSite web portal, and will remain that way through drafting, approvals, and the draft agenda. Once the draft agenda has been finalized, the system automatically deselects the checkbox.
|
YES
|
|
Default Body Sponsor
|
Specifies the default body sponsor that appears in the Sponsor field on the Associations tab in the Files module.
Each user may change this setting for his or her account if necessary. Click the Tools menu and select Local Settings. Click the Legislative Files menu title on the Personal Settings tab, change the Default Body Sponsor setting, and click Save.
|
NONE
|
|
Default File Controlling Body
|
Sets the default controlling body for a new user account, which in turn becomes the controlling body for any legislative file created by that user. This selection appears in the In Control field when users generate a new legislative file in the Files module.
Each user may change this setting for his or her account if necessary. Click the Tools menu and select Local Settings. Click the Legislative Files menu title on the Personal Settings tab, change the Default File Controlling Body setting, and click Save.
|
City Council
|
|
Default File Status
|
Sets the default status for a new legislative file. System administrators can edit the available default status options using the File Status field in the Legislative Files > File Statuses section of Administration. Examples of file statuses include Draft, Passed, Adopted, etc. If you use approval tracking, this should say Draft.
Each user may change this setting for his or her account if necessary. Click the Tools menu and select Local Settings. Click the Legislative Files menu title on the Personal Settings tab, change the Default File Status setting, and click Save.
|
Draft
|
|
Default File Type
|
Sets the default file type for a new legislative file. System administrators can edit the available default file type options using the Type Name field in the Legislative Files section of Administration. File types include resolution, ordinance, proclamation, appointment, etc.
Each user may change this setting for his or her account if necessary. Click the Tools menu and select Local Settings. Click the Legislative Files menu title on the Personal Settings tab, change the Default File Type setting, and click Save.
|
Resolution
|
|
Default Name Sponsor
|
Sets the individual sponsor for legislative files. The file’s sponsors are displayed in the Sponsors field on the Associations tab in the Files module. You can enable individuals as sponsors in the Sponsor Type field for any legislative bodies in the Government Bodies > Bodies section.
Each user may change this setting for his or her account if necessary. Click the Tools menu and select Local Settings. Click the Legislative Files menu title on the Personal Settings tab, change the Default Name Sponsor setting, and click Save.
|
NONE
|
|
File Draft Status
|
The status of the legislative file when it is being drafted. You can control access to files of this status in the System Security > Security Features section.
|
Draft
|
|
Print Attachment With Reports Default
|
Sets the default for the automatic printing of attachments with the appropriately enabled reports. If set to YES, then attached documents are set to print with reports.
|
YES
|
|
Text Editor – Default Font
|
Specifies the font that is automatically selected for use in the Legistar RTF text editor. Users may set this to any available font within the text editor.
|
Arial
|
|
Text Editor – Default Font Size
|
Specifies the default font size for the Legistar RTF text editor.
|
12
|
|
Info 1 Tab Caption
|
Specifies the label used on the first locally defined tab in the Files module. The Show Info1 Tab General setting specifies whether or not this tab is visible.
|
Info 1
|
|
Info 2 Tab Caption
|
Specifies the label used on the second locally defined tab in the Files module. The Show Info2 Tab General setting specifies whether or not this tab is visible.
|
Info 2
|
|
Assign File ID as
|
Specifies the type of File ID that Legistar automatically assigns to new files created in the Files module. If set to None, then Legistar prompts the user to select the File ID before saving the record.
|
Permanent File ID
|
|
Allow save Null value for Required File ID
|
Specifies whether or not Legistar allows blank file IDs (i.e., files that have no number assigned).
|
YES
|
|
Approval Tracking Tab Caption
|
Sets the name for the Approval Tracking tab in the Files module.
|
Approval Tracking
|
|
Details Tab Caption
|
Sets the name for the Details tab in the Files module.
|
Details
|
|
Legislative Files Tab Order
|
Sets the order of the tabs from left to right in the Files module.
Example:
TextFile|Attachments|Associations|Details|SupplementalInfo1|SupplementalInfo2|Approval Tracking|History
|
See example
|
|
Attachments Tab Caption
|
Sets the name for the Attachments tab in the Files module.
|
Attachments
|
|
Text File Tab Caption
|
Sets the name for the Text File tab in the Files module.
|
Text File
|
|
Associations Tab Caption
|
Sets the name for the Associations tab in the Files module.
|
Associations
|
|
History Tab Caption
|
Sets the name for the History tab in the Files module.
|
History
|
