Overview

The Legistar system is an all-in-one product for managing your documents and meeting management responsibilities. Legistar works with other products in your Granicus solution to perform the following tasks:

  • Maintain supporting documentation
  • Generate agendas
  • Manage meetings
  • Control and support workflow
  • Index meeting video
  • Create minutes
  • Publish data, reports, files, and media to the web
  • Organize and track legislative files

Workflow

To help you get the most from your Granicus solution, the contents of this guide have been organized to fit a specific workflow of how Legistar is best used. You will be led through the following steps:

Pre-agenda Approval in the Legislative Files Module

  1. Legislation details are drafted into legislative files by department “drafters.” 
  2. Legislative files are routed through the Approval Tracking System (ATS).
  3. Approved legislative files are scheduled for the upcoming agenda.

Agenda Creation in the Agendas Module

  1. Legislative files are reviewed by the clerk’s office.
  2. Agenda is generated and the agenda report is published to InSite.
  3. The meeting data is exported to MediaManager for the meeting to be available for loading in LiveManager.

Meeting Action Management in LiveManager

  1. During the meeting, the meeting’s actions are recorded in LiveManager.

Meeting Finalization in the Minutes Module

  1. Meeting video is trimmed and timestamps are edited in MediaManager, and the video is published in InSite.
  2. Minutes data is reviewed in the Minutes module.
  3. Minutes report is run and published to InSite.