Use the Label Settings section to change field labels in the Legistar program as well as impose access controls on the data fields. The section is divided into four categories, and each of those categories is further divided into the tabs that make up the sub-sections of those screen forms. Each of the screens uses the standard Legistar workspace above the form to make changes, and displays the various data fields in the grid below. There are two types of controls: Field Label Controls and Field Access Controls.
Note: If you make a change in this section, users will only see the change when they next log on to the system.
Label Setting
Program
Legislative Files
Attachments
Details
Extra Info 1
Extra Info 2
File Text
History
Legislative Files (main workspace)
Agendas
Agendas
Agendas Calendar
Meeting Minutes
Actions
Consent Votes
Minutes
Minutes Calendar
Text Search
Text Search
Note: The procedure below applies to all screens in the Label Settings section.
From the left menu, click Label Settings, then click the section in which you want to work (e.g., Legislative Files), then click the subsection for which you want to change labels (e.g., Attachments). This screen displays a list of all existing labels.
Select the label you want to edit, and make the appropriate changes to one or more of the following fields and checkboxes:
Item
Description
Screen Name
Displays the screen name, which you cannot change on this screen. However, you can change screen names in the System Settings section if necessary.
System Default Label
Displays the default field name, which you cannot change.
User Defined Label
Displays the label that is displayed next to the data field on the screen form. You may change this to whatever you want, as long as the label you choose fits comfortably in the space allowed on the screen form.
Help Text
Enter help text for the field label. This text displays as a tool tip on the screen when users move their cursors over the field label.
Field Status
Set the field status:
Active: enables the data field for normal data entry.
Disabled: the data field is visible and displays any existing data, but users cannot edit it on this screen.
Invisible: this field is not visible on the screen to any user.
Required Field
Select this checkbox if data input is required for this field; users cannot exit the record until they enter data in the field.
Tab Stop
Select this checkbox for the cursor to stop in this field when users press the Tab key on the screen form. This is useful when only a few of the fields on the screen are normally used when creating new records, and the user wants to quickly advance from one to another without using the mouse.
