Configuring Default Display Settings for Votes

*Display

Select Voter Names and Tally to display both the voter names and tally on a vote, select Voter Names to display only voter names on the vote, or select Tally to display only the vote tally on a vote.

*Tally Format

Select Horizontal to list voters’ names in a string across the page, or select Vertical to display voters’ names in a list under the vote type.

*Show Vote Types In Tally

Select Yes to display the vote type as a label in front of the votes, or select No to not do this.

*Format

Select Singular for the display to use the singular form of the vote type as a label, or select Plural for the display to use the plural form of the vote type as a label. Use the Vote and Attendance Types screen in the Work Flow Options section to specify the singular and plural forms.

Separate Vote Types With

Specify how you to separate the vote type label from the votes—either the tally or the names depending on your selection in the Display setting above.

Example: Use a colon.

Prefix All Votes With

Enter the text you would like to display at the beginning of the vote (before the vote type is displayed), or leave this setting blank.

Prefix All Names With

Enter the text you would like to display as the voting member’s title before the name of each voting member displayed. Typically, you specify the title on the right side of the screen, where you have more control over the formatting used for each member type.

Separate All Names With

Specify how you would like to separate the names of voting members in the list; for example, they can be separated by a comma or semicolon.

Note: Make sure to add a blank space after the separator.

Replace Last Separator With

Use this setting to add “, and” before the last name in the list (for example: Chair Johnson, Council Member Hernandez, and Council Member Smith).

Note: Make sure to add a blank space after the separator.

Display

Select a display name format to determine how the names will display in voter lists on the Minutes report, including whether or not they will include titles.

Title Format

Select Personal Title to display the voting member’s personal title, i.e., Mr., Mrs., or Dr., or select Office Title to display the voting member’s office title, i.e., Chair, Councilwoman, or Council Member.  Use the Government Bodies > Office Members tab for each body to set up titles for each member.

You can also select No Title, or select Others and enter a title in the Title field.

Title

If you selected Others in the Title Format field, enter a specific title to use for the selected member type in voter lists.