Use the Attendance Format screen to configure the default attendance format that the system uses on minutes reports when a body doesn’t have a specific format. The left side of the screen includes settings that enable you to configure how you would like attendance to be displayed on your Minutes reports. The right side of the screen includes settings that enable you to configure how the voting members’ names display in attendance lists on your Minutes reports.
From the left menu, click Votes and Attendance Settings, then click Default Display Settings.
Click the Attendance Format tab. The Attendance Format screen is displayed by default.
Configure the following settings (settings with an asterisk are required):
Setting
Description
*Display
Select Attendees and Tally to display both the attendee names and tally on the roll call, select Attendees to display only attendee names on the roll call, or select Tally to display only the attendance tally on the roll call.
*Tally Format
Select Horizontal to list attendees’ names in a string across the page, or select Vertical to display attendees’ names in a list under the attendance type.
*Show Attendance Types In Tally
Select Yes to display the attendance type as a label in front of the list of attendees, or select No to not do this.
*Format
Select Singular for the display to use the singular form of the attendance type as a label, or select Plural for the display to use the plural form of the attendance type as a label. Use the Vote and Attendance Types screen in the Work Flow Options section to specify the singular and plural forms.
Separate Attendance Types With
Specify how you to separate the attendance type label from the attendance—either the tally or the names depending on your selection in the Display setting above.
Example: Use a colon.
Prefix All Attendances With
Enter the text you would like to display at the beginning of the attendance (before the attendance type is displayed), or leave this setting blank.
Prefix All Names With
Enter the text you would like to display as the attendee’s title before the name of each attendee. Typically, you specify the title on the right side of the screen, where you have more control over the formatting used for each member type.
Separate Names With
Specify how you would like to separate the names of attendees in the list; for example, they can be separated by a comma or semicolon.
Note: Make sure to add a blank space after the separator.
Replace Last Separator With
Use this setting to add “, and” before the last name in the list (for example: Chair Johnson, Council Member Hernandez, and Council Member Smith).
Note: Make sure to add a blank space after the separator.
On the right side of the screen, select each Member Type (i.e., Chair, Vice Chair, or Member), then configure the following settings:
Click Preview to see an example of your chosen configuration.
Click Save after you’ve configured both the attendance and member type settings.
