There are two types of report headers in Legistar: the report header and the body header. Use the Body Header tab to add and maintain the office membership of the meeting body that is printed on either the cover page or the first page of agenda and minutes reports for the selected meeting body. However, you can also use it to display any text in the report. All agenda and minutes reports use this header text. You can auto-generate the body header from the current office membership or enter it manually.
From the left menu, click Government Bodies, then click Bodies. The Main tab displays in the right window pane of the Bodies section.
Select the government body for which you want to change the body header text. The body is highlighted in the list of bodies.
Click the Body Header tab.
Complete the following fields (fields with asterisks are required):
Item
Description
*Start Date
Enter a date or click the calendar icon and select a date. The format is MM/DD/YYYY. The Start and End Date fields enable you to change text on the report without affecting historical records. The Body Header displays for a certain date range.
The start and end dates cannot overlap. If the end date is 01/15/2013, the new start date must be 01/16/13. Otherwise, the system does not know which header or logo to use, which could cause errors.
*End Date
Enter a date or click the calendar icon and select a date. The format is MM/DD/YYYY. The Start and End Date fields enable you to change text on the report without affecting historical records. The Body Header displays for a certain date range.
The start and end dates cannot overlap. If the end date is 01/15/2013, the new start date must be 01/16/13. Otherwise, the system does not know which header or logo to use, which could cause errors.
Header Text
The Header Text typically lists the office members. Click Auto-Generate Header to automatically create the Header Text based on current office membership, then make any necessary edits. For the range of dates you specify in the Start Date and End Date fields, the program finds the names of all who are members of this meeting body, and inserts their names in the Header Text field in the sort order specified on the Office Members tab. We recommend you follow this method and then edit as needed rather than typing in all the names.
Extra Text
Enter any other text that is required on agenda or minutes report headers on customized reports that have been designed to employ this data field.
Show on Cover?
Select this checkbox to show the header and extra text on the cover page of the report.
