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A member vacates the office prior to the end of his or her term
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Change the date in the End Date field to his or her last day in office.
When you exit the record, click Yes when the system prompts Do you want to save the changes you made to office holder [name of holder]?
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If a member is re-elected or re-appointed as a member of the same meeting body for a consecutive term
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Change the date in the End Date field to reflect the new end date.
When you exit the record, click Yes when the system prompts Do you want to save the changes you made to office holder [name of holder]? We highly recommend that you create a new Office Held record with the new start and end dates.
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If a member’s position in office changes in the middle of a term (e.g., from Member to Chair)
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Change the date in the End Date field to the last day the member holds the original position.
When you exit the record, click Yes when the system prompts Do you want to save the changes you made to office holder [name of holder]?
Create a new Office Held record with new start and end dates to reflect the new position the member holds in the body for the rest of the original term.
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