Overview

If you're using auto numbering for your legislative files, and you have a year designator in the prefix or the suffix of your File IDs, you will need to change them for the new year. See below for instructions on how to change those fields.

Versions

This article applies to the following versions: All versions of Legistar

Resolution

  1. Open Legistar Administration: Click the Tools menu and select Administration.

  2. From the left menu, click Legislative Files, then click Auto Numbering.

leftmenuautonumbering.png

  1. For each auto-key sequence, change all of the fields that indicate the year from 17 to 18 (note that you may have 2017, which would change to 2018):

    1. Select the auto-key sequence.

    2. Change the year in the Prefix/Suffix fields.

      Note: If you want to reset your file ID number to start from 1 for the new year, reset the Next Number field to 1 for those items.

    3. Click Save.​

    4. Repeat Steps a–c for each sequence you need to change.

auto-numbering.png

  1. When you have finished making your changes, click Exit to exit Administration.

  2. On the Legistar Home screen, click Tools and select Refresh Administration.

Note: See our Legistar Administration Annual Checklist for other tasks you may need to perform at the turn of the year.