Adding Text Section Labels

Use the Text Sections screen to add labeled sections within the legislative text of a file. The program uses these section labels to excerpt and reformat the identified sections of text from the legislative text file, and display or print those sections in reports. The section labels appear as drop-down options within the Legistar File Text drafting tool in the Files module. Selecting a file section from that list inserts the section header and any associated boilerplate text.

Text section labels are always prefixed with two dots. For example, Legistar recognizes the text that follows “..Title” as the descriptive paragraph for each file. Almost every standard report in the system uses this section to describe the content of the legislative file.

System administrators may add as many text sections as required to organize the legislative text and associated information. For example, a requirement may be to include notes from staff in a new section called “..Recommended Action”.

Legistar always recognizes these file section labels, which are predefined in the system:

• ..Title
• ..Body
• ..Recommended Action

Notes:

• The ..Title and ..Body text section labels will print on the Text File, Certified Copy and Signature Reports. ALL other labels will only print on the Text File report. 
• For LiveManager and iLegislate users: The ..Recommended Action text section label links to the Suggested Action field in LiveManager and iLegislate. You can select it in the checkboxes when running a report.
• When running reports on InSite, only the Text tab/Legislation Text report will display the ..coding. 

1. From the left menu, click Legislative Files, then click Text Sections. The screen displays a list of previously added text section labels.

2. Click New. The following fields are displayed: 

3. Complete the following fields (fields with asterisks are required):

4. Click Save.