The EZ-Add tab enables you to add multiple office members using the same start and end date. When you create a new government body, use the EZ-Add tab to add all the members in one action, and then use the Office Members tab to edit their start dates, end dates, and titles individually if necessary.
Click the Office Members tab, then click the EZ-Add tab. The tab displays fields in which you can enter or select information, and These People Do Not Belong and These People Do Belong lists.
Complete the following fields (required fields are marked with an asterisk):
Item
Description
Body
The government body to which you are adding the office members is selected by default.
*Start Date
Enter the date the office members take office. You can select the calendar icon and use the calendar to select a date. The format is MM/DD/YYYY. This will show in InSite.
Note: The start date must be prior to the end date. If these members are in office for consecutive terms, this date should be the day after the end date of the previous term. There should be no overlap in terms of office.
End Date
Enter the date the office members’ terms end. You can select the calendar icon and use the calendar to select a date. The format is MM/DD/YYYY. This will show in InSite.
Note: The start date must be prior to the end date. If these members are in office for consecutive terms, this date should be the day after the end date of the previous term. There should be no overlap in terms of office.
Title
From the drop-down list available, select the title that these office members will use as members of this body for this term.
Select the name you want to move from the These People Do Not Belong to the These People Do Belong list, then click the right arrow to move it. Repeat this step as often as necessary. The following figure displays the screen after you have added members to the body:
